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Student Athlete Registration System

The Board of Education of Baltimore County invites qualified firms to submit proposals for a student athlete registration system. Award Bidder shall provide a web-based solution to facilitate data entry and reporting. The requirements outlined herein are intended as an aid to acquaint Bidders with what could be required to execute the work on this contract. These specifications will serve as the source document for services for the term of the contract.


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Baltimore County Public Schools (BCPS) ranks among the 25 largest school systems in the United States. The county covers 612 square miles in the north central part of Maryland, and combines urban, suburban and business regions with vast farmlands and waterfront areas. The school system reflects this diversity in the student population of over 113,000 students. For the 2018 – 2019 school year, BCPS will operate over 173 schools: 106 elementary schools (serving grades Pre-K – 5), 27 middle schools (serving grades 6 – 8) and 24 high schools (serving grades 9 – 12).




Projects will be scored based upon:

· your response to this RFP (requirements attached) – 40%

· effectiveness of presentation,  – 15%

· degree in which prototype addresses the problem – 35%

·  budget  – 10%


Proposal Requirements – submitted in Notebook

Section 1: Official Information

A: Request for Proposal

Section 2: Contractor Personnel

A: Titles and assigned duties of proposal team members

B: Resumes – (Should be in consistent formats, and skill set should match assigned role in the project)

Section 3: Technical Proposal

A. Preliminary Investigation

a. Understanding the Problem or Opportunity

b. Define the Project Scope & Constraints

c. Perform Fact Finding

d. Evaluate Feasibility

B. Objectives and Criteria for System Evaluation (Systems Requirements) – Chapter 4

a. Output

b. Input

c. Process

d. Performance

e. Control

C. Develop Logic Model (Chapter 5)

D. Present Development Strategy Alternatives – (Chapter 7)

E. Analysis of alternatives (Chapter 7)

a. Spreadsheet with weighted total to support results

F. Selection of Alternative

a. Narrative Justification

b. Hardware Proposed (including hardware schematic(s))

c. Software Proposed

d. Connectivity

e. Security Considerations



Section 4: Development Phase Management Plan

A. Development Team Personnel

a. Organization Chart

b. Position Descriptions

c. Salary Structure (list sources)

B. Conversion Plan

C. User/Operator Training Plan

D. Development, testing and implementation schedule

a. Gantt chart(s)

b. PERT/CPM chart(s)

Section 5: Prototype System Specifications:

A. System Narrative for each function

B. Develop Working Model

Section 6: Users Manual

A. Provide instructions for the use of the prototype system

Section 7: Prototype System Demonstration

A. Test Plan

B. Test data

C. Implementation failure contingency procedures

Section 8: Expended Effort

A. Listing and description of all team meetings

B. Hours expended by each individual on a weekly basis with monthly totals and grand totals for each person and the whole team

Section 9: Budget

A. Detailed Budget with Narrative


Section 10: Reports & Other Documentation

A. Copies of all reports/documentation submitted to the Technical Monitor (instructor) during the course of the proposal development period

B. Personnel Manual

C. Evaluation Matrix

CS 235 Communicating Information and Converting Data into Information